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  • Events & Programs Manager

    West Bend Area Chamber of Commerce
    Job Description
    Events & Programs Manager
    Submit resume and cover letter to: info@wbachamber.org

    The Events & Programs Manager is responsible for the planning, fund development, production, and analysis of all special events and programs hosted by the West Bend Area Chamber of Commerce.

    Duties and responsibilities
    • Become proficient with all modules of ChamberMaster, especially the membership, events, and reports modules. (ChamberMaster is the Chamber’s member management software.)
    • Management of the following current Chamber special events and programs:
      • WB Chamber Business Expo
      • Annual Golf Tournament & Fundraiser
      • Sporting Clay Shoot
      • Awards Banquet
      • Monthly Business After Hours networking program
      • Monthly Washington County Interactive Networking (WIN) networking program
    • Establish, develop, and maintain sponsor relationships. 
    • Develop a volunteer committee or committees to meet objectives.
    • Provide leadership, motivation, direction, and support to your committees.
    • Development, production, and delivery of projects from proposal right up to delivery.
    • Delivering events on time, within budget, which meet or exceed expectations and fundraising goals.
    • Set, communicate, and maintain timelines and priorities on every project.
    • Fund development for events and programs.
    • Manage supplier relationships, including hotels, meeting venues, restaurants, catering companies, AV, etc.
    • Manage operational and administrative functions to ensure projects are delivered efficiently.
    • Assist in the promotion of events and programs.
    • Responsible for all project budgets from start to finish.
    • Ensure excellent customer service and quality delivery.
    • Survey attendees following each event or program.
    • Run a plus/delta meeting following each event or program series.
    • Provide President & CEO with weekly updates and monthly events and programs reports outlining budget projections which include fund development, attendance, expenditures, activity sales, survey results, and plus/delta findings.
    • Achieve events and programs budget projections.
    • Manage sensitive information in a professional, discreet, and confidential manner.
    • Other duties as assigned.
    Qualifications include:
    • Bachelor’s Degree or Associate Degree in a related field or 4 years of equivalent experience.
    • Strong people skills, ability to develop relationships and communicate with all levels of business management.
    • Excellent verbal and written communication skills.
    • Ability to prioritize, meet deadlines and manage time effectively.
    • Strong comfort level with public speaking.
    • Experience with volunteer management preferred, but not required.
    • Proficient in MS Office including publisher.
    • Highly organized.
    • Elevated level of thoroughness.
    • Ability to manage multiple projects at one time.
    • Ability to manage a budget.
    • Ability to lead and motivate a team.
    • Effective and positive working relationship with team members.
    • Committed collaborator.
    • Ability to work in a fast-paced, lively office environment .
    • Possess a valid driver’s license and provide own reliable transportation.
    Working conditions
    • Monday through  Friday: 25 to 30 hours per week with a flexible schedule between the hours of 9 AM and 4:30 PM
    • Note: Some Chamber special events and programs occur outside of normal business hours. Therefore, the Events & Programs Manager will need to accommodate a flexible schedule to meet these obligations.
    • Required Attendance: committee meetings related to events and programs, special events, networking programs and other events and programs as assigned.
    Physical requirements
    • The individual must be able to spend most of his/her day walking, sitting, standing, and or driving.
    • The individual may travel to off-site locations that may not be barrier-free.
    • The individual must be able to type on a computer keyboard and operate other office equipment.
    • Must be able to lift thirty-five pounds.
    Part-time: 25 to 30 hours per week
    Monday through Friday with flexible schedule between the hours of 9 AM and 4:30 PM
    $17 to $20 per hour
    Contact Information
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