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  • Office Coordinator (Part-time): M-F 9 AM to 12:30 PM

    West Bend Area Chamber of Commerce
    Job Description

    The West Bend Area Chamber of Commerce has a great part-time opportunity for an Office Coordinator to join our team.

    The front office coordinator position is for someone who is detail-oriented, professional, outgoing and friendly, whose primary purpose is to provide office support to the Chamber Staff and great customer service to our members and office guests.

    Please send resume and cover letter to: info@wbachamber.org
    No calls please.

    Office Coordinator Hours: Monday-Friday 9:00 AM to 12:30 PM and Fourth Wednesday of the month: 7:30 AM to 12:30 PM

    Work Location: 304 South Main Street, West Bend, WI 53095

    Duties and Responsibilities:

    • Answering phone calls, transferring callers as appropriate
    • Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
    • Managing office schedule for staff and meeting space
    • Prepare weekly emails to membership using Constant Contact
    • Assist in the management of the organization's social media accounts (Facebook, Linked In, Instagram, etc.)
    • Create documents, maintaining databases and sending memos and emails
    • Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
    • Prepare weekly emails to membership using Constant Contact
    • Assist in the management of the organization's social media accounts (Facebook, Linked In, Instagram, etc.)
    • Filing and organizing records, invoices and other important documentation
    • Monitoring and ordering/shopping for inventory for office and break room supplies
    • Occasionally Running errands and making deliveries.
    • Submitting work orders and scheduling repairs for general office space and equipment
    • Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
    • Transcribing or taking notes during meetings and writing minutes, memos and/or agendas
    • Overseeing Chamber Gift Certificate Program
    • Stock and Maintain lobby display racks
    • Process tourism information requests
    • Other duties as assigned

    Education & Experience:
    High school diploma or GED
    administrative skills: 1 year (Preferred)
    customer service: 1 year (Preferred)
    administrative support: 1 year (Preferred)

    Please send resume and cover letter to: info@wbachamber.org
    No calls please.

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